FAQ
For convenience, our Frequently Asked Questions have been cataloged into the following categories:
General
Registration
Training
Media
Exhibitors/Vendors
Special Events
Lodging
Transportation
Questions about 2011- POST SHOW
General
What are the dates of the 2012 GSA EXPO?
The official dates are May 15 – 17, 2011. Most attendees travel in on Monday and depart Friday. Attendees will be able to start picking up badges on Monday.
What are the hours of the 2012 GSA EXPO?
An overview of the week’s events is located here: http://expo.gsa.gov/schedule.cfm
What is the address of the 2012 GSA EXPO?
200 E Market St, San Antonio, TX 78205
What is the dress code?
Business casual
Do I need my government/military ID?
Yes, you will be required to show your employee government or active military ID or a government purchase card on-site in registration to pick up your badge and conference materials.
Can I get a visitor pass, guest pass, one day pass, family pass, etc.?
GSA EXPO is free to all government, active military and state and local employees. Exhibiting vendors are given an appropriate number of passes to staff their booths. All others wishing to attend must purchase an Industry Badge at the price of $750 each that includes access to the training, plenary, lunch and the exhibit floor.
What are the costs associated with attending GSA EXPO?
GSA EXPO is free to all government, active military and state and local employees. You/your agency is responsible for lodging and travel as necessary.
What is the estimated number of attendees?
On average, 7,000 attendees, and 3,000 exhibitors attend GSA Expo.
I am interested in attending GSA Outreach Europe and Africa.
Please contact Tom Meiron at thomas.meiron@gsa.gov.
Registration
I am unable to attend, how do I cancel my registration?
To cancel your registration to attend the expo, your request in writing is required. Please go back to your registration confirmation that you received by email and reply back the email stating that you would like to cancel your registration. You will receive a confirmation by email stating that your registration is now cancelled.
How do I obtain a list of registrants?
An on-line Freedom of Information Act (FOIA) form can be found at http://www.gsa.gov/portal/content/105305.
I registered for this year’s GSA Expo, but I did not receive my badge information in the mail.
We no longer mail badges to EXPO attendees – you can pick up your badge on site at registration in San Antonio.
I am having problems registering via the GSA EXPO website – how can I register?
You can contact our show management company MC² directly @ 1800-343-2171. Registration can also be completed by fax.
Training
Is there a printer friendly version of the training schedule?
Coming soon!
How do I register for training classes?
There is no registration for training classes, all classes are filled on a first come, first served basis on-site.
Can any of the GSA Expo training for acquisition professionals be used to maintain certification for Contracting Officers Representatives?
Yes, as long as the course has a CLP Certified designation, the course can be used as continuing education for COR and COTRs. Check with your agency for specific guidance.
What are QR Codes and how can I make use of this technology?
QR Reader Applications on Government Mobile Devices. You'll need a QR reader application to be able to scan QR codes. For government-owned mobile devices, GSA refers you to your organization's policy on downloading and using free applications on mobile devices.
Installing QR Code Reader. GSA does not endorse or recommend a specific QR code reader. Most mobile devices have an application marketplace, store or world that allows users to search and download free applications. Search "QR" in your device's application marketplace, store or world, and download a QR reader application following the user prompts.
I need the name and address of the training sponsor for my travel orders.
Name of Vendor: General Services Administration
Address: 2200 Crystal Drive, Suite 200, Arlington, VA 22202
Fax: 703-605-9931
Telephone # (888) 243-0706
Email Address: expo@gsa.gov
Media
How do I obtain a list of media attendees?
An on-line Freedom of Information Act (FOIA) form can be found at http://www.gsa.gov/portal/content/105305.
Exhibitors/Vendors
How do I exhibit at GSA EXPO?
During booth sales: Booths are on sale now. Booths are sold on a first come first served basis. Check out the Exhibitor tab for more details.
How do I change the names on our exhibiting badges?
As an approved exhibitor you will be sent an exhibitor online services kit, with in the service kit, you will be able to register your booth staff and edit those names online with in the registration program.
How can I ship materials to the show?
Please refer to your exhibitor’s kit for detailed information, or call the MC2 Help Desk at 678-392-2621 or 678-398-2650.
How do I find out the status of my waiting list application?
You can contact our show management company MC² directly @ 1800-343-2171.
How do I cancel my booth application?
Please go back to your service order confirmation and reply back to mparkins@mc-2.com and request in writing that your booth application be cancelled at that time.
Where do I mail my registration or booth fee check?
Please send payment to:
MC² c/o GSA 2012
500 Interstate West Pkwy
Lithia Springs, GA 30122
We would like to attend the upcoming expo with one of our partners. I understand that we can pay $750.00 through a partner, how do we do this?
You may purchase an Industry Badge for your partners or visitors. This registration will become available in January / February of 2012.
What is the Green Exhibitor program?
New for 2012, all confirmed exhibitors of the expo will be required to complete a Green Exhibitor Scorecard as a condition for exhibiting at the 2012 Training Conference and Expo. Exhibitors that do not complete the Scorecard may not be allowed to exhibit in future Expos. The Scorecard will be emailed to all confirmed exhibitors and will be due on or before April 16, 2012. Please see sample scorecard from 2011 click here.
If I register as exhibitor or for an Industry badge can I attend training classes?
Absolutely! You can attend any training you wish. There is also a dedicated vendor training track filled with information for GSA vendors, and those interested in becoming a GSA vendor.
How do I order the scanners to scan customers name badges for follow-up purposes?
All exhibitors will be emailed the online exhibitor services kit. Within the kit will be forms that you can submit and pay for lead retrieval / scanner equipment that will be available for pick up onsite in San Antonio.
What is the cost to receive an Industry badge?
Registration fee is $750. This includes access to all training classes, the exhibit floor, welcoming reception and daily lunches.
Will I be able to register for an Industry badge on-site?
Yes. Registration will be open on-line until a week before the event. Registration can also be done on site at registration.
If I register for an Industry badge, can I bring a guest?
Registration is for one person only.
We would be interested in any event sponsorships available (i.e. convention totes, water bottles, notepads, pens, refreshments, etc.).
GSA EXPO does not offer sponsorship opportunities
Is there advertising available for a convention flyer or program?
GSA EXPO does not have advertising in the program guide.
Special Events
I would like to attend the Coalition for Government Procurement (CGP) Partnership dinner.
This event is not sponsored by GSA, please contact the CGP directly for information and registration.
Lodging
What is the approved amount for the lodging at the conference lodging rate for the 2012 GSA Expo?
In accordance with the Federal Travel Regulation 301-74.7 and 301-74.8, GSA has evoked the conference lodging allowance for the GSA Training Conference and Expo 2012 in San Antonio, Texas. The conference lodging allowance is a pre-determined maximum allowance of up to 25 percent greater than the applicable locality lodging of the per diem rate. That rate shall be allowable for all employees of any agency authorized to attend this conference. This includes all federal agencies and Department of Defense civilian employees. Under this reimbursement method, employees will be reimbursed the actual amount incurred for lodging up to the conference lodging allowance.
The current government rate allowable for lodging during the time period of the San Antonio conference is $106 and the conference rate is $132.50.
Transportation
How do I get from my hotel to the conference?
All of the Expo hotels are within walking distance of the Convention Center, the furthest being eight blocks away. As part of the Expo green efforts we encourage attendees to walk however trolley service from all hotels will be available as well as ADA service.
Will you have shuttles from the airport to my hotel?
We are not providing airport shuttles. Please contact your hotel to see if they have a complimentary airport shuttle.
Questions about 2011 - POST SHOW
Where can I get my CLP Training Certificates?
Go to our Training Tab of the website below and follow the Training Certificate link to access your record and print a copy as needed. http://expo.certificateprinting.com
How do I get copies of the training presentations?
Expo training presentations are available on the expo website (date). Please follow this link http://expo.gsa.gov/training/matrix, hover your mouse on the class you are interested in. You will then see a details button, click the details button and it will take you to another page. Scroll to the bottom of that page and click on the presentation file.
How do I get a copy of a training presentation for a class that was CANCELLED at EXPO?
If a class was cancelled at Expo, we will post a link to the class's presentation on the Training page of the Expo website, http://expo.gsa.gov/content/training.
How can I get my training certificate from 2010?
Please contact Grant Knutson at grant.knutson@gsa.gov for information regarding prior year certificates.
What are the dates of next year’s EXPO?
Expo 2013 dates are not available at this time, please check back for updates.
How can I get the attendee list?
An on-line Freedom of Information Act (FOIA) form can be found at http://www.gsa.gov/portal/content/105305.
How can I get a list of vendors?
An on-line Freedom of Information Act (FOIA) form can be found at http://www.gsa.gov/portal/content/105305.
When does registration for 2012 open for government/military attendees?
Registration opened October 10, 2011.
When do booths go on sale for 2012?
November 2, 2011 at 1pm (EST). An email went out to each exhibiting vendor and non-exhibiting vendor who attended Expo 2011. If you did not attend the Expo, please keep a check on our Expo website for updated information. Please see exhibit floor plan with pricing now located on our Expo website: http://www.expo.gsa.gov/exhibitors.cfm
I registered at EXPO as a non-exhibiting vendor and was told a receipt would be emailed to me. How do I get the receipt?
Please email Hilary Jeter @ hjeter@mc-2.com for a copy of your receipt.